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General Questions
Schedule/CfP Questions
Registration Questions
Travel Questions
Speaker Questions

General Questions

Q: Are the talks recorded or live-streamed?

We intend to record and post as many of the talks as possible. Occasionally a speaker’s talk is not able to be recorded for content or technical reasons. The talks will be posted on our YouTube channel as soon as they are ready.

We are still working out whether it will be possible to live-stream talks this year. The University facility we use is making some infrastructure changes that may prevent this.

Schedule/CfP Questions

Q: Where is the schedule? When will the Schedule be ready?

We hope to release the schedule around 10 December 2018. We are currently confirming the order of tracks with our track captains, waiting on confirmations from speakers that they will be able to attend and filling in the gaps, holes and other “wiggly bits” in the schedule.

We are planning to start at 9am on 25 January 2019 and end at 4pm on 27 January 2019. These time may change slightly, so do watch for the final schedule.

Q: It’s after the deadline and I haven’t received an acceptance notification. What do I do?

We received an amazingly large number of high quality submissions. Our track teams that review the talks have had to work a lot to read and decide on them all. We have sent out the first round of acceptances around 26 November 2018. We are finalizing some issues around scheduling and room availability along with filling out the last slots.

If you haven’t received an acceptance yet, your talk isn’t necessarily rejected. We expect to send out the second round once we have received accepts and declines back from speakers in round 1 so we can most flexibly complete the schedule. This should late during the first week of December.

We have no further information available at this time.

Q: My talk was accepted but I can’t physically come, what can I do?

Please email us at info@devconf.cz and explain your situation and what your suggestion is. We can, on a case-by-case basis allow alternative speakers, however this is not guaranteed. We generally do not allow for remote presentations, however you are welcome to email us and explain why you think your talk should be an exception.

Registration Questions

Q: How much does it cost to attend DevConf.cz? Do I need to register?

Admission to DevConf.cz is free and only requires that you register for a free ticket. We will be posting the registration link closer to the conference, most likely by mid-December.

Q: If the conference is free, why do I have to register?

We use registration to manage several logistics issues around DevConf.cz, amongst other things. For example, we have to ensure that we do not exceed the maximum number of people allowed in the building by the fire marshall. We also use the data for things like estimating the number of food trucks to invite and planning for various parts of the conference.

Because we have typically attracted over 1500 people each year, we have learned to do registration to minimize the possibility that someone will show up to the conference and then have to be turned away.

Q: Can I register on-site?

There are a small number of tickets reserved for on-site registration. On-site registration is identical to internet registration in terms of cost (free!) and in terms of what information is asked for. You are strongly encouraged to register online when we open online registration to both save time when you arrive and to prevent you from being turned away because we are at capacity.

Travel Questions

Q: Where do you recommend that I stay?

We will be providing a list of hotels with special DevConf.cz rates as we get closer to the conference. Expect this list in mid-December.

Q: I need a visa invitation letter. Can you help me get one?

We provide visa invitation letters, upon request, to speakers and registered attendees of our conference.

Speakers were emailed instructions for getting one with their acceptance notification.

Information on obtaining a visa letter for attendees will be published when registration opens.

Q: Can you pay for my travel costs?

We provide some lodging (hotel) costs for speakers at DevConf (see the Speaker Questions section for details). Additionally, we have a diversity scholarship program that can help cover other travel costs for speakers who live in Europe, Middle East, or Africa, do not work for Red Hat, and whose employer is not able to cover their travel expenses. Information about this was provided with acceptance notifications.

We are sorry but we do not have attendee travel funding at this time.

Speaker Questions

Q: Why does the speaker confirmation form ask you for a sched.org email address?

We will be publishing our schedule there and having your preferred email address for that service lets us give you some editing rights for your session. Some speakers may use a different address for sched.org so we want to collect that from them. If you don’t have a preference or don’t have one already, just provide any email address you read and we will do the rest.

Q: What do the hoodie Cut Types mean on the speaker acceptance form?

A fitted cut used to be referred to as a female cut. It tends to hug the body closely and curve in at the waist.

A straight cut used to be referred to as a male cut. It is a straight down and fits better on bodies with fewer curves.

Q: I need a visa invitation letter. Can you help me get one?

We provide visa invitation letters, upon request, to speakers at our conference. Speakers were emailed instructions for getting one with their acceptance notification.

Q: Can you pay for my travel costs?

We provide some lodging (hotel) costs for speakers at DevConf. For primary speakers, we can provide a hotel room, at a restricted set of hotels, for the three nights of the conference. Details were sent with the acceptance emails.

For secondary speakers, who room with a primary speaker, we can cover the extra cost associated with the second person in that double room. Our budget, unfortunately, does not let us buy separate rooms for secondary speakers.

Q: As a speaker, can I choose any hotel I want and just get a reimbursement?

No. We are not able to reimburse any rate from any hotel that we did not ask you to book into. In order to take advantage of the 3 days of lodging (hotel rooms) we provide speakers you must book in the hotels we asked you to use by following the process we sent you. Bookings through third-party sites or that used other processes, even if they are for the same hotel, will not be paid for or reimbursed.

Q: What kind of project/speakers/audio-visual equipment do you provide?

Every session room will have a projector that should accept most common display technologies. If you do not have an HDMI or VGA port on your laptop, please bring an adapter to ensure you can connect. While we will try to have a full suite of display adapters, new versions seem to appear every day. Please have practiced plugging your laptop into an external display and setting your mirroring/speaker mode as you like it. You know your computer best.

We will also have a microphone in all rooms where recording is taking place. Please use the microphone and don’t forget to repeat questions.

Q: Will my talk be recorded?

Yes. Our intention is to record every talk and make it available on YouTube and possibly via a live-stream. If this is a problem, please contact us at info@devconf.cz as soon as possible so we can determine if we can accommodate your request.

Q: What else should I know as a speaker?

Your talk is scheduled with the Question and Answer time included. This means, for example, if you have a 30 minute talk, you should plan to leave 5 minutes for Q&A. After your time has expired, even if you only had a short Q&A you will need to leave the room and continue conversations in the hallway to ensure the next speaker has full use of their time.

Each room will have a room captain to help with timing. They will show you cards when you are getting close to running out of time. They will also assist you with setting up your talk and provide you with a brief introduction, if you wish.

We need your slides. If you haven’t already given us your presentation, the room captain will ask for a copy on a flash drive before you start your talk.

Important dates

  • CfP closes: October 26, 2018
  • Accepted speakers confirmation: November 19, 2018
  • Schedule published: December 10, 2018
  • Event dates: Friday, January 25 to Sunday, January 27, 2019

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